It’s Election Time!

Are you interested in becoming more involved in the Glenn York Elementary PTO and serving as a board member or as a member rep? Or do you know someone who you feel would be a great addition to the PTO? We are taking nominations now for the 2018-2019 PTO board and Member Representative positions. All nominations must be in by April 30th and will be voted on during the General meeting on Thursday, May 3, 2018 at 6:30.

Please read through the list of positions and descriptions below and then complete the form at the bottom of the page to complete your nomination. Bios of all nominated will be posted on the website prior to the election.

PTO President
Duties of the PTO President include, but are not limited to:

  • Preside at all meetings of the PTO and Executive Board
  • Appoint chairpersons of the standing and special committees, as well as act as ex-officio member of all said committees with the exception of the Nominating Committee.
  • Act as official spokesperson for the PTO
  • Co-sign PTO checks with Vice President or Co-Treasurer.
  • Coordinate the work of the officers and committees of the organization in order that the objectives may be promoted.
  • Communicate with the principal to ensure he/she receives all necessary information concerning the PTO.
  • Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.

PTO Vice President
Duties of the PTO Vice President include, but are not limited to:

  • Assist the President in the discharge of his/her duties
  • Perform all duties of the President in the event that the President is absent, unable, or unwilling to execute such duties.
  • Responsible for membership drive and maintaining membership records.
  • Co-sign PTO checks with President or Co-Treasurer.
  • Serve as a member of the audit committee.
  • Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.

PTO Secretary
Duties of the PTO Secretary include, but are not limited to:

  • Keep minutes of all executive board and general meetings of the organization.
  • Submit copies of minutes to officers and the principal prior to the monthly board meeting.
  • Present minutes at each meeting.
  • Issue notices of all meetings of the organization.
  • Submit monthly activities to school newsletter for publication.
  • Coordinate other correspondence as needed.
  • Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.

PTO Co-Secretary
Duties of the PTO Co-Secretary include, but are not limited to:

  • Assist the Secretary in the discharge of his/her duties
  • Perform all duties of the Secretary in the event that the President is absent, unable, or unwilling to execute such duties.

PTO Co-Treasurers
Duties of the PTO Co-Treasurers include, but are not limited to:

  • Keep accurate records of the organization fu Books must be of audit quality to pass an annual audit by the school district or IRS.
  • Process and co-sign, with the President or Vice President, checks for all the organization’s purchases.
  • Reconcile accounts monthly.
  • File state sales tax reports and income tax reports to the IRS annually.
  • Supply the president with monthly balance sheets on the organization’s funds balance.
  • Report at PTO meetings and prepare preliminary annual balance sheet and year-to-date income statement for submission at the End­of-Year meeting.
  • Prepare annual Financial Report and Financial Certification for Alvin ISD finance department
  • Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.

PTO Member Reps
Duties of the PTO Member Reps include, but are not limited to:

  • Provide representation of the general membership at Board meetings.
  • Serve as a contact point between the general membership and the elected officers.
  • Perform other duties as may be prescribed in bylaws or assigned to this office by the organization.

Please complete this Google Form to make your nomination